Associazione Centro Aiuti Volontari (ACAV) is an international non-profit organisation

whose mission is to transform lives and communities through inclusive, integrated and

sustainable development initiatives that create lasting change. Its development and

humanitarian interventions are based on the values of sustainability, transparency, respect,

accountability and reciprocity. ACAV operates according to the principles of equality, nondiscrimination

and impartiality by adopting the same approach towards all individuals and

institutions with whom it interacts.

ACAV works in close cooperation with local governments, development partners, private

sector, civil society and communities to support high impact, sustainable and replicable

development initiatives that transform lives and communities in the hardest to reach areas of

the developing countries. By adopting a holistic approach which links humanitarian and

development response, ACAV intervenes in different sectors notably; Agriculture and

Livelihoods; WASH; Education, Sports and Vocational Skills; Environment and Climate Action;

Technical Assistance to Local Governments and Local Organizations as well as Social Inclusion and

Protection alongside other crosscutting sectors.

ACAV has been awarded a grant by Cities Alliance (UNOPS), towards the implementation of

“The Sustainable Urban Integration of Displacement Affected Communities (SUIDAC)

Project in Arua City and Koboko Municipality” under the indirect management of

Cities Alliance financed by the European Union.

Duty Station	ACAV Koboko Office with frequent travels to Arua
Job purpose	The Administrative Assistant supports in the management of all office tasks as well as managing the front desk.
Reporting	Administrative Assistant will report to Human Resource Officer.
Key Duties & Responsibilities	• The Administrative Officer supports the management of the front desk and attends to all the visitors of the SUIDAC project staff. • He/she is responsible for handling office tasks such as providing timely and professional assistance via phone and email, making reservations or travel arrangements, organizing venues for internal and external meetings. • He/she assists in filing of all the project documents in line with the filing procedures of ACAV. • He/she prepares regular reports on expenses and office budget. • He/she supports in maintaining and updating the organization stores/inventory database. • He/she ensures all equipment are tagged and entered into the official asset register and that the register is updated quarterly. • He/she coordinates office supplies and services such as electricity, water, internet, cleaning, etc. to provide SUIDAC project staff with the best possible work environment. • Perform any other duties that may arise from time to time.
Minimum Qualification & Working Experience	• Minimum of Bachelors degree in Business Administration, Office Management, Human Resource management or any other relevant management course. • Minimum of 3 years progressive experience in the Humanitarian or Development sector.
Other requirements	▪ Fluent in written and spoken English. Knowledge of local languages spoken in West Nile will be an added advantage. ▪ Good analytical, participatory and self-initiative. ▪ Sound inter-personal and communication skills. ▪ Good at problem solving and innovative learning.
Key Competencies required	• Willingness to learn and multitask to achieve results. • Attention to detail and commitment to excellence. • Ability to work beyond normal call of duty to meet deadlines. • Ability to work as a team with minimum supervision.
Job duration	Six months (6) contract with the possibility of renewal depending on performance and continued donor funding. Initial probation period of three (3) months

Submission of Application

Interested applicants who meet the above requirements for the positions advertised should submit their application accompanied with: o Application or cover letter. o Detailed curriculum vitae. o Copies of academic testimonials and other credentials o Contacts of three professional and reputable referees o Postal address, email and reliable day time telephone contacts Address your applications to: Human Resource Officer, Associazione Centro Aiuti Volontari (ACAV), Plot 94, Moyo Road, Koboko Municipality, P.O. Box 126, Koboko – Uganda Applications can be delivered to ACAV Koboko Office or via e-mail at acavkoboko@gmail.com

Deadline for submission

8th October 2024 by 5:00pm. Applications submitted after this deadline will not be considered and shortlist will be done on rolling basis. While we value your interest to work with ACAV, only shortlisted candidates will be contacted for interviews. In case you do not hear from us within two weeks after the deadline, consider your application unsuccessful. ACAV does not charge any fees in the process of recruitment and selection of personnel. Any form of canvassing is strongly prohibited. Qualified female candidates are highly encouraged to apply. ACAV is an Equal Opportunity Employer!